From signing up to meeting minutes and work logs — we walk you through the real screens.
How to sign in with Google for the first time, enter your details, and create or join an organization.
Sign in with your Google account, then photograph a business card to fill in your name, contact details and affiliation automatically. You can also enter them yourself.
The Google email you sign up with cannot be changed or removed later.
When you create a new organization, you become its administrator and manage its members, projects and equipment.
The logo, description and contact details can be changed at any time in the organization settings.
To join an organization that already exists, search for it, send a join request and wait for the administrator's approval.
You can only use the organization's features once an administrator approves you. Approval happens on the member management screen.
How the contacts screen is laid out, how to organize groups, how to add contacts from a business card, and how to message several people at once.
Find the people you have saved by name, company or job title, and organize them into groups.
Groups marked with a building icon belong to the organization and are managed in the organization settings. The rest are personal groups you created.
Photograph a business card or upload a file, and the name, contact details and affiliation are read and filled in automatically. If using the camera is difficult, you can attach a card file and crop it instead.
To protect details you have already entered, turn off the option that fills contact details in automatically during AI card registration.
Pick the recipients from your contacts and send them a message all at once.
Your device may ask for permission to send messages when you send.
How to trace when and how minutes changed, roll them back to an earlier point if you need to, and share them with attendees.
Tap the edit history text on the meeting detail screen, or the button at the top, to see past revisions. You can review the content at any point in time and restore it.
The version from just before the restore is kept in the history too, so you can always roll back again afterwards.
Open the sharing screen with the share button at the bottom of the meeting detail. Selecting attendees supports search and group sorting, just like your contacts.
If you change the attendees, you have to confirm your selection for it to take effect.
How to create and finalize work logs, and how to have them finalized automatically after a set period.
Once a work log is finalized it can no longer be edited, which makes it impossible to alter or forge.
You will find the automatic finalization settings under Organization > Organization settings > Work log settings.
How to approve members and set their permissions, and how to switch between or join additional organizations when you belong to more than one.
Review your members and set each person's permissions under member management on the organization page.
Administrators hold every permission. When a user closes their account they also leave the organization and their permissions are reset.
If you belong to more than one organization, you can register a new one or request to join another.
Tapping an organization other than your current one moves you to it.
How to connect meeting schedules to Google Calendar, and how to choose which notifications you receive and how.
Connect your Google account and your meeting schedules will appear in your calendar as well.
If you disconnect, schedules created after that point will not be added to your calendar.
Choose which meeting and organization updates you want, and whether to receive them as app notifications or by email.
If notification permission is turned off on your device, app notifications will not arrive; notification emails are sent to the primary email address set in your contacts.